Top 10 Document Tracker System and Software in 2023

Keeping track of all the documents in a business is not an easy task. Especially because they go through different teams of people. So, people and businesses rely on a document tracker system these days. And there are a number of such systems and software with different features. 

In this article, we will help you find the best file tracking system software for you!

What Is A Document Tracking System?

A document tracker system lets users keep track of where and what documents are as they move through various stages of a workflow or business process. Document tracking can maintain the confidential transmission of sensitive data, provide a more robust storage system for important information, and enhance security. 

It is considered by companies because it helps with paperless transactions, the security and integrity of documents, and overall system productivity.

The Document Tracker Software Process 

A centralized location for all files, documents, web links, and other media is provided by document management systems. Because of this, team members can quickly access information from any device, regardless of where they are.

The main part of the document tracker system process is to digitize files. A document management system’s three primary processes are document capture, document storage, and document distribution. In order to assist businesses in managing the ever-increasing volumes of documents that they produce, these are the most essential features that every system should have.

Now that we have an idea about the process, here’s a list of the top document tracking system software.

Top 10 Document Tracker Systems List To Check Your Documents Tracking

  • Revver
  • OpenText Content Server
  • VIENNA Advantage
  • M-Files
  • eFileCabinet
  • Templafy
  • SharePoint
  • Docuware
  • OpenDocMan
  • Box

Best Document Tracker Software To Explore

1. Revver 

Revver is hosted in the cloud and can be used to store, organize, collaborate on, and integrate documents into business processes and workflows. Additionally, the document tracker software can be used to automate and map workflows, assisting in the streamlining of processes like contract management and lifecycle management.

The system can store files in a variety of formats, including PDFs, image files, and documents. Other than that, by commenting and providing feedback, teams can work together on various documents. So it might be a good choice for your requirements to combine file management with business process management.

2. OpenText Content Server

A document tracker system for the OpenText Enterprise Content Suite is OpenText Content Server. It has everything you’d expect from a DMS for businesses. You’ll be able to use your existing file formats because the software works with any kind of document. It also allows digitizing of paper documents with the help of intelligent capture features. 

Additionally, it has powerful management features that permit the creation of workspaces for your project, individuals, or even your organization. Finally, given the tool’s deep integration with Windows, you can move files between OpenText and your desktop directly.

3. VIENNA Advantage

VIENNA Advantage is a document management system that makes it easier to organize both digital and paper documents. By allowing you to add keywords and descriptions to documents, the doc tracking system reduces the error and makes them easier to locate. 

In order to keep track of your paper documents, the software lets you print stickers and create intricate digital databases for your files. VIENNA Advantage is compatible with Zapier, Dropbox, Joomla, Mailchimp, SAP Business One, and other applications. It also provides a free trial and custom pricing upon request. 

4. M-Files

M-Files is a platform for document management that uses metadata to make online file storage easier. Each folder and file can have metadata added to them, making it easier to find them later.

You can also use secure links to share documents with both internal and external users with M-Files. It is compatible with different applications, including Adobe Sign, DocuSign, Microsoft 365, Salesforce, and SharePoint. 

Also, the document can be edited simultaneously by multiple users using the tool for collaboration. But the best part is that the document tracker shows all versions so that you know who made an edit.

5. eFileCabinet

eFileCabinet assists individuals, proprietors of small businesses, and enterprise-level businesses in organizing online data and files. No matter how many documents and files you have, their solution keeps you organized. eFileCabinet stores your most frequently used documents in a portfolio for easy access. 

And you can access all of your documents from any location using a web browser or a mobile app. The good thing is that you can set different levels of security in the system so that only certain people can access data. So, two-factor authentication, role-based permissions, encrypted file sharing and requests, and more are available in eFileCabinet. 

6. Templafy

This online document tracking system is designed for large businesses, and streamlines tasks related to storing and accessing files to save time. Templafy displays the content that is most relevant to each employee based on their usage and position using intelligence software. 

By allowing users to directly create and edit new content within the system, it also eliminates the need to create a new document on a new platform.

With the cloud storage software from Templafy, you can access documents from any device, including tablets and smartphones. Finally, the system can be integrated with Microsoft Office 365, G-Suite, and other platforms that you use every day to run your business. 

7. SharePoint

Some of the largest businesses and organizations in the world use SharePoint. And that makes it a trusted document tracking system software. Since becoming a $2+ billion business, SharePoint is regarded as an advanced management system. It has made it much easier for businesses to share information and manage their documentation. 

SharePoint is not only customizable, but it also saves businesses a lot of time. The software is ideal for businesses that are part of the productivity apps offered by Microsoft. Additionally, it is now accessible on mobile devices and is not restricted to computers only. As a result, it is a dynamic instrument for electronic document management.

8. DocuWare

DocuWare is a digital file movement tracking system that makes it simple to store, search, and retrieve documents by organizing them in electronic folders. By putting away the entirety of your reports in one place, you can decrease costs related to conventional archive documenting frameworks. 

With its advanced document indexing and storage features, DocuWare aims to significantly cut down on this time spent by enabling you to retrieve your documents at any time and from any location. Additionally, the system provides disaster recovery and regulatory compliance security features to safeguard your files from unauthorized access and loss.

9. OpenDocMan 

OpenDocMan is a leading open-source document tracker software. To make it easier to search for a specific document, custom metadata-like tags can be added to categorize documents. Additionally, you can make temporary documents that will be deleted on a date of your choosing.

With it, users can access any and all revisions made to a specific document, as file versioning is also available. And you can add people of your choice who get the authority to look over and accept new or edited documents. Its advanced search functions and custom tagging are the best parts.

10. Box

The box is a file-tracking system software for managing documents. It helps businesses store, share, and manage their digital files in the cloud through secure storage, collaboration, and communication solutions. The users of Box can easily share their stored files with coworkers or external partners and access them from any device.

The platform provides features like versioning, which allows users to track document modifications over time. Its encryption feature improves the security of sensitive data, and permission controls, which allow users to control who has access to which data. Box also offers powerful user experience customization and enterprise-grade features like integration with existing IT systems and security policies.


The importance of document tracking will vary from industry to industry and product type to service type. However, in the current scenario, all companies and people need a system that can keep track of their files and manage them. A document tracker system does that and offers a number of other features. 

And this list will get you the most suitable tracker software for you and your business!

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